Four Tasks Your Staffing Agency Should be Automating

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Automation has arrived, and it’s here to stay. You’ve heard of cars that park themselves, AI that creates art, and drones that deliver packages—but how can automation help staffing agencies and HR departments?

Automation isn’t an all-purpose solution, but it can save your recruitment team valuable time by taking over some of the most tedious tasks in your workflows. If your people are currently spending hours each day on repetitive administrative work, then your company could undoubtably benefit from implementing some degree of automation. After all, boring, repetitive jobs just happen to be what computers do best.

How can automation help with recruitment?

You might be surprised by just how many ways automation can come in handy for staffing agencies. By automating a few key tasks that your team is doing by hand right now, you will not only save time, but you’ll also streamline your workflows. The result? Hiring happens faster, and clients and candidates enjoy a better experience.

Automation has the capacity to fundamentally transform the world of HR and recruitment, particularly in staffing for the skilled trades, where licensing and certification requirements can slow the hiring process. From finding candidates and creating shortlists to tracking certifications and communicating with—well—everyone, automation is a game-changer for recruitment.

The best news? This transformative technology isn’t a pipe dream of some far-off future; it’s here. You can bring the power of automation to your recruitment team today.

How do I bring automation into my staffing agency?

The short answer? Software. The right staffing software is an all-in-one solution that takes care of your day-to-day work in one place. The entire life cycle of your hiring process should be contained in a single platform, ensuring that your team wastes less time jumping from window to window, account to account.

Beyond keeping work contained to one platform, your software should make your team’s day easier by automating tasks that technology can handle. Ideal staffing software is designed to save time, smooth out the kinks in your workflow, and empower your team to do more.

What tasks should your staffing agency or HR department be automating?

A range of everyday tasks in staffing and hiring can be automated. If you’re bringing automation to your staffing agency or HR team, we recommend starting with these four core functions.

1. Building candidate profiles

Put an end to manual data entry. Thanks to the magic of AI, you can now enter contact information and even work experience into your system without typing it out by hand. The right software can analyze information from IDs or resumes and build a candidate profile from scratch, automatically.

Your team will thank you for eliminating a tedious task, and candidates will be grateful to avoid completing long, repetitive applications. Just upload the right documents, and voila! You’re done.

2. Contacting candidates

We know that contacting candidates can be a time-consuming part of the hiring process. Fortunately, some communication can be automated to help your team quickly contact qualified people and determine their availability.

Your system can automatically send a list of candidates a quick text message or email asking if they’re interested in a job—all in just one click, and all within the same platform. No more switching from app to app, and no more long email chains.

3. Building shortlists

If your staffing team is still building shortlists for clients by hand, you’re wasting time that could be better spent elsewhere. At the touch of a button, the right software can search your entire database for the right candidates and build a list that meets your client’s specific criteria.

Not only is the process quicker than building a list the old-fashioned way, but automation also eliminates bias in your shortlists, ensuring that you always select the best candidates for the job.

Learn more about reducing bias in your recruitment process.

4. Maintaining candidate certifications

If you staff jobs in the skilled trades, managing certifications likely keeps you up at night. The last thing any company wants to do is unintentionally staff a candidate with expired credentials. That said, it’s tough to manage the certifications for an entire candidate database, especially within industries that have extensive licencing requirements, such as mining.

Fortunately, automation can be a lifesaver in this area. Leading staffing software now includes certification management functions that automatically remind candidates when it’s time to renew. Plus, the system will flag candidate profiles with expired certifications, so you can filter them out when you’re staffing the next job.

The bottom line

If you’re not incorporating automation into your staffing agency’s workflows, you’re missing a valuable opportunity to staff jobs quicker and get ahead of the competition. Over the life cycle of a hiring process, you can automate a range of tasks that will help your people work more efficiently and effectively. With the help of the right staffing software, automation will empower you to streamline your work and build your business.

Bring the power of automation to your HR department or staffing agency. We designed Labourly to automate the most common and time-consuming hiring tasks to save your team time and resources. Book a demo call with our team to explore staffing software solutions for your company.

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Muhammad Ehsanullah


Perfection is achieved not when there is nothing more to add, but rather when there is nothing more to take away.” Antoine de Saint-Exupery

A valued member of our Labourly development team, Ehsan has a Bachelor of Computer Science and proven analytical, programming and coding skills.

An experienced web developer, Ehsan’s abilities are supported by impressive knowledge of cutting-edge technology and an exemplary understanding of database management systems, data structure, analysis and design of algorithms, and software engineering.

Ehsan focuses his skills and attention on design, installation, testing, and maintenance of web application development systems – as he continually reinforces industry best practices through his use of user interface, testing, and debugging processes.

Cheryl Lane

Application Tester

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Cheryl Lane is a true “solution developer”. She is passionate about collaborating with clients and team members on projects that encompass requirement-gathering, design, configuration including UI, business logic, and integration between components. She enjoys finding the answer to problems and focusing her strong interest in IT analysis and project management toward the answers that form workable solutions.

With a Bachelor of Science in Computer Science and her strengths in project management, technical documentation and troubleshooting, Cheryl has proven a welcome addition to our team.  

She is extremely familiar with business operations platforms such as SharePoint, and experienced in managing and increasing software adoption, configuration, administration, and development. Cheryl’s broader expertise in training individuals on best use and optimization of software platforms is an additional benefit for our clients. 

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With a Bachelor of Arts in Economics from Simon Fraser University, and a laser focus on his goal of connecting people with exactly what they want and need, Reggie stays current in technology sales and customer service training, challenging and sharpening his skills with courses through the Grant Cardone Business Training University.

He has an entrepreneurial spirit that can be seen throughout his career, and has established lasting relationships in the hospitality and technology sectors. Reggie consistently exhibits a “whatever it takes” attitude toward customer service. He willingly goes above and beyond, to identify the issue that is limiting productivity, and present the most effective solution for our Labourly™ clients.

Ahmed Naseer


“Never allow the same bug to bite you twice.” – Steve Maguire, software engineer and author of Writing Solid Code and Debugging the Development Process 

Ahmed is an experienced software engineer focused on achieving the highest level of quality. He consistently targets the space for technological improvement, and is driven to develop new ideas. He delivers timely results through advanced solutions.

With a Bachelor in Computer Science and more than six years of web application development experience, Ahmed is fluent in .Net technologies, cloud services, and Azure DevOps Services.

Ahmed combines his expertise in the technical management of code with his passion for ensuring a smooth process for deployments. He is an integral part of our Labourly development team.

Ibrahim Mushtaq


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A firm believer that teamwork makes the dream work, Ibrahim is a team player in the truest sense, going above and beyond to help anyone in need. He is ideally suited to his role as Application Tester for Labourly, our latest productivity platform, combining his natural desire to provide assistance with his exceptional skills.

Ibrahim has a Bachelor of Computer Science (Honours) degree, and he specializes in anything related to problem solving through coding. He is thorough, diligent, and determined to take technology to the point of perfection.

From game programming, to hosting apps on the cloud, Ibrahim is a skilled full stack developer who speaks the language of IT fluently. He puts his technical knowledge and skills to best use every time.

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Kayla collaborates with individuals or entire marketing divisions within small-to-medium sized businesses, large corporations, and academic institutions. She provides sustainable and elegant solutions, based on how users will interact with the final product, and how the project continues to grow after her involvement.

Julia Peden

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Julia focuses her creative problem-solving skills and IT experience on overall product management, ensuring that the ideas fuelling app development move from concept to market. She uses her extensive product knowledge to recognize and address challenges, while identifying and responding to opportunities. Julia is a key member of the forward trajectory team for Labourly™.

After graduating from both Western University and Fanshawe College, Julia has consistently applied her knowledge of consumer behaviour patterns. Combining this crucial understanding with her practical web development skills, she designs and manages innovative digital experiences for our highly satisfied clients.

Originally our Creative Lead responsible for overseeing the User Interface and User Experience design of Labourly™, Julia has been entrusted with the role of Product Manager. She organizes internal and external collaborations to establish the product roadmap for Labourly™, while forecasting tasks to organize feature timelines. In addition, Julia focuses her time management and leadership skills on supervising our marketing and development teams.

Jane Ramachandran


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Jane Ramachandran (B.Sc., MBA), President and CEO of Resonant Business Solutions Inc., lives by the motto “there’s always a way to reach the goal”. With this outlook, Jane provides a high-level of problem solving, expertise and fluency in business development, administration, project scheduling, cost budgeting, and grant funding from idea to post-submission.

As a business development consultant with over two decades of experience, Jane equips clients with tried and true strategies to increase their impact, get stakeholders on board, and attract marketplace support. Drawing on the worlds of science, business, and technology, Jane has a well–honed instinct and a proven ability to craft compelling proposals that sell grant-worthy ideas and projects.

At the top of her field, Jane was nominated as an Influential Woman of Northern Ontario and 2015 Winner, Canada’s Top 10 Aspiring Women Entrepreneurs. Jane has assisted in developing grant proposals for projects collectively valued at >$1 billion for a roster of post-secondary institutions, research centres, private sector clients, and not-for-profits. Responsive client support, business and funding expertise, and big-picture strategies propel clients and their projects to the forefront of innovation in their sector.

Vicknesh Ramachandran

CEO & Co-Founder

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Vick believes that service and relationship building are the most important criteria for success. He is friendly, personable, patient, and brilliant at troubleshooting. With Vick’s sense of humour and easygoing attitude, he makes the most complex of projects seem easy to manage.

From website portal design and hosting to groundbreaking app development, Vick has the experience and expertise to deliver on all your IT needs. He is a cutting-edge information technology solutions and network specialist with close to 20 years of proven technical and management expertise. Vick has been trusted with IT and website development projects for the Windsor Allergy and Asthma Education Centre, the Town of Kingsville, Odette School of Business (University of Windsor), Centre for Business Advancement and Research (CBAR, University of Windsor), and Connecting Windsor Essex.

Vick’s main responsibilities include leading our IT app and web development team, technical architecture and programming, and finding the latest innovative technologies to enhance clients’ personal and professional effectiveness. Not your stereotypical IT guy, Vick likes to mentor and educate through training and advice. He is an authority on IT, websites and app development, and he specializes in technical consulting and advocacy to help you get the hardware and software that meet your needs, now and into the future.